Registration Procedures

Catalogue Edition

Catalogue requirements change with each subsequent edition. The applicable catalogue is the one existing at the time that students file their major-minor declaration form. The University strives to make reasonable transitions when programme requirements change.

Guidelines for Registration

1. STUDENT CLASSIFICATION

For the sake of class organization, students are classified as follows:

a. Full-time Enrolled students

Regularly enrolled students taking courses for credit at a minimum of 12 hours per term in regular progression toward the award of a degree or diploma.

b. Part-time Enrolled students

Regularly enrolled students taking courses for credit at less than 12 hours per term not necessarily in progression toward the award of a degree or diploma.

Part-time students desiring to earn a degree or diploma must complete their programme of study within eight or six years respectively from matriculation.

c.  Auditors

Either regularly enrolled students taking courses without assessment or credit, or non-enrolled (registered only) students taking courses without assessment or credit.

Non-enrolled auditors may be permitted to sit in a course where there is seat availability, but will not be issued a transcript for the audited work.

2. PRE-REGISTRATION PROCESS

  • Pre-registration for courses in the following term is carried out two weeks before the last day of regularly scheduled classes. (See University Calendar)
  • Pre-registration forms must be collected from the Registrar’s Office and completed by the student in consultation with their advisor, then submitted by the posted date.

3. TERM REGISTRATION

Students are expected to register in person on the day and time specified in the University Calendar. After clearing payment at the Business Office (students must clear any balance of fees from the previous term and pay at least one third of the current term fee) students proceed to the Academic Registrar’s Office to confirm their class registrations before being permitted to sit in any classes.

Students arriving at the University after business hours on the posted registration date will be charged a daily accumulating late registration fee. (See Schedule of Fees)

A grace period of one week is allowed for late registration. After one week is over, no one is allowed to register for that term.

4. INTERTERM REGISTRATION

Interterm programmes are offered with sufficient registration, normally in April, with extended daily courses meeting for 2-4 weeks.

Interested students (currently enrolled or not) must pre-register for desired courses by the announced date on the form provided by the college and submit the applicable non-refundable deposit to insure their registration.

Arrangement for full payment of tuition and boarding (if applicable) must be made no later than registration day in order to sit in the course.

The college reserves the right to cancel interterm courses for reason of insufficient student enrolment, in which case the student deposit will be refunded.

C. Changes in Registration

1. GENERAL GUIDELINES

Courses may be added within the first calendar week of scheduled classes, or dropped within the first two calendar weeks of scheduled classes without appearing on the student’s permanent record. (refer to the “Last Day to Add/Drop a Course” in the University Calendar)

Courses officially dropped after this date receive a WP (Withdrawal Passing) or WF (Withdrawal Failing) based on the student’s accrued course performance.

2. PROCEDURES

Change of registration forms (Add/Drop Forms) can be collected from the Registrar’s Office any time from the opening of the term.

Students should fill in the form indicating which course or courses are to be added or dropped, insure the required signatures are obtained, then return the form to the Registrar’s Office for processing prior to the posted deadline.

In no case will students be permitted to remain in a class in which they are not officially registered. Failure to attend a class in which a student remains registered will result in failure for the course.

D. Academic Advisors

1. PURPOSE AND FUNCTION

For faculty to review the student’s academic programme each term to ensure proper class registration and appropriate progress toward completion of the programme.

For faculty to encouragingly act in a consulting role in order to guide students in their selection of majors, minors and elective courses best suited for the fulfillment of their educational experience at KHEU.

2. PROCESS

All students are assigned an academic advisor who meets personally with them during orientation and pre-registration days to assist in registration for upcoming term courses.

Changes in registration must be approved by the student’s faculty advisor.

Ongoing interaction with the advisor during the term is encouraged to provide opportunity for academic guidance and counselling.

3. STUDENT RESPONSIBILITY

Fulfillment of all academic programme requirements is the student’s responsibility.

Students are expected to carefully study the University Catalogue and curriculum to plan properly in order to fulfill all requirements for graduation in the allotted time.

Various factors such as academic probation, course failures, temporary withdrawal, or reduced term hours, will seriously jeopardize a student’s ability to fulfill the requirements according to schedule. The college is not responsible for a student’s on-time completion under such circumstances.

E. De-Registration Process

1. STUDENTS LEAVING THE COLLEGE WITHOUT COMPLETING THEIR PROGRAMME

Every registered student is required to officially “deregister” from the college before leaving the programme. Failure to process deregistration through the office of the Academic Registrar may result in failing grades recorded for all classes the student is currently enrolled in.

The student who terminates their programme prior to graduation must collect an official “Clearance Form” from the Academic Registrar’s Office, obtain all the appropriate departmental signatures, and return it to the Academic Registrar’s Office in order to be cleared for deregistration.

Each department will report if there are any outstanding student liabilities. It is the student’s responsibility to care for such liabilities before leaving the school. If the liability remains unaccounted for, a letter will be sent to the student and sponsor notifying them of the outstanding fees and/or property liabilities. No academic records will be forwarded until such liabilities are cleared.

2. STUDENTS LEAVING THE COLLEGE UPON COMPLETION OF THEIR PROGRAMME

The student who intends to graduate must also collect an official “Clearance Form” from the Academic Registrar’s Office, obtain all the appropriate departmental signatures, and return it to the Academic Registrar’s Office in order to be cleared for graduation.

Each department will report if there are any outstanding student liabilities. It is the student’s responsibility to care for such liabilities before graduation. If the liability remains unaccounted for, a letter will be sent to the student and sponsor notifying them of the outstanding fees and/or property liabilities. No academic records will be forwarded until such liabilities are cleared.

3. STUDENTS TEMPORARILY SUSPENDING THEIR PROGRAMME OF STUDY

In the case of a student who fails to complete the current term of study, (e.g. lack of school fees, illness, etc.) the same procedural rules apply for obtaining and submitting the “Clearance Form” in order to be officially DE-registered from the school for that term. (see Section E.1.a. above)

Students who are not currently registered for classes, but fail to return to enroll in their program of studies the following term (e.g. lack of school fees, illness, etc.) are encouraged to notify the Academic Registrar’s Office in writing of their intentions. In this way, any pre-registered courses can be officially dropped, while the student’s enrollment status is properly maintained for later